Ocean Kinetics - We’re hiring – Receptionist/Admin Assistant
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We’re hiring – Receptionist/Admin Assistant

September 1, 2023
We’re looking for a Receptionist/Admin Assistant to join our team in Lerwick


Main Responsibilities include, but are not limited to:

  • Reception duties, greet public and refer them to appropriate staff members, answer phone, screen calls, route calls and take messages.
  • Filing, archiving, photo coping as required
  • Open, date and distribute incoming mail, prepare outgoing mail and daily banking
  • Maintain front desk area, keeping it clean and tidy
  • Manage the company diary & book meeting rooms when required
  • Arrange travel and accommodation for staff when required
  • Maintain stationery stock in the stock cupboard and conference room
  • Produce documents on Microsoft Word and Excel, as needed
  • Daily till reconciliations and monthly Credit Card reconciliations
  • Maintain Purchase Ledger – match invoices to authorised POs and enter on sage.
  • Sales Ledger Credit Control procedures
  • Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
  • Contribute to team effort by carrying out other duties as assigned.


  • Excellent interpersonal skills – a confident and friendly disposition is essential
  • Effective verbal, listening and communication skills
  • Effective organisational skills (ability to organise self and others)
  • Knowledge of Microsoft Office software (Word & Excel)
  • Ability to maintain a high level of accuracy and confidentiality
  • Ability to work independently and as part of a team in a busy environment
  • Good timekeeping
  • Ability to prioritise workload and duties


  • Knowledge of Microsoft Office software (Access & PowerPoint)
  • Knowledge of Sage 200 Accounts
  • Knowledge of office administration and bookkeeping

Competitive rate of pay based on experience.

Applicants must be able to work on a full time basis. If you are interested, please send expressions of interest and full CVs to info@oceankinetics.com before the closing date of 25 September 2023. 


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