We’re hiring – Receptionist/Admin Assistant

DUTIES AND RESPONSIBILITIES

Main Responsibilities include, but are not limited to:

• Reception duties, greet public and refer them to appropriate staff members, answer phone, screen calls, route calls and take messages.
• Filing, archiving, photo coping as required
• Open, date and distribute incoming mail, prepare outgoing mail and daily banking
• Maintain front desk area, keeping it clean and tidy
• Manage the company diary & book meeting rooms when required
• Arrange travel and accommodation for staff when required
• Maintain stationery stock in the stock cupboard and conference room
• Produce documents on Microsoft Word and Excel, as needed
• Daily till reconciliations and monthly Credit Card reconciliations
• Maintain Purchase Ledger – match invoices to authorised POs and enter on sage.
• Sales Ledger Credit Control procedures
• Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
• Contribute to team effort by carrying out other duties as assigned.

ESSENTIAL SKILLS

• Excellent interpersonal skills – a confident and friendly disposition is essential
• Effective verbal, listening and communication skills
• Effective organisational skills (ability to organise self and others)
• Knowledge of Microsoft Office software (Word & Excel)
• Ability to maintain a high level of accuracy and confidentiality
• Ability to work independently and as part of a team in a busy environment
• Good timekeeping
• Ability to prioritise workload and duties

DESIREABLE SKILLS

• Knowledge of Microsoft Office software (Access & PowerPoint)
• Knowledge of Sage 200 Accounts
• Knowledge of office administration and bookkeeping

Competitive rate of pay based on experience.

Applicants must be able to work on a full time basis. If you are interested, please send expressions of interest and full CVs to info@oceankinetics.com before the closing date of 25 September 2023.